Invoice Automation ROI
See the real impact of automation: free up your team for strategic work while saving money. No headcount reduction needed.
Productivity & Financial Impact
Low Volume Scenario
Hours saved/year
400
Value of time
$10,000
ROI Year 1
150%
Payback period
8 months
50 days of work freed up for customer service, vendor negotiations, or process improvements
Average Scenario
Hours saved/year
600
Value of time
$15,000
ROI Year 1
200%
Payback period
6 months
75 days of capacity gained – like adding 30% more productivity without hiring
High Volume Scenario
Hours saved/year
800
Value of time
$20,000
ROI Year 1
250%
Payback period
5 months
100 days reclaimed – enough to handle 40% more invoices or focus on strategic initiatives
Investment Breakdown
Breakeven in 6 months
Key Insights
2.5 hours
Saved every day (average scenario)
30%
Capacity increase without new hires
450%
ROI in year 2+ (no implementation cost)
Parameters
Adjust to match your prospect's exact situation for personalized ROI calculations.
Quick Tips
Fully-burdened rate: Include payroll taxes, benefits, overhead (≈ 1.25–1.5× salary)
Manual time: Count all steps: download, review, data entry, approvals, follow-ups
Human Resources
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Base salary of person handling invoices. Don't include benefits or overhead yet - we'll add those next.
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Full burden: payroll taxes (15-25%), benefits (20-30%), office space, equipment, management overhead. Typically 80-150% of salary.
Workload
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Conservative estimate of monthly invoice volume. Use current lowest months or anticipated minimum.
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Peak monthly volume or growth target. Include seasonal spikes and business expansion plans.
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Total time including: email download, data entry, approval routing, compliance checks, follow-ups, and error corrections.
Investment
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Recurring monthly fee for the automation platform. Usually scales with invoice volume or user count.
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One-time setup cost: system integration, data migration, workflow configuration, training, and go-live support.
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Local VAT/sales tax rate applied to software purchases. Common rates: US 0%, EU 20%, Angola 14%.
Export Results